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Job Processing

Jobs are generated by MRP, then released to production by the Job Control Panel, after which the following processes are performed - job issues, job labor, job subcontracting, job receipts, job closing, and job costing.

Jobs Screen

Header Tab - After jobs are generated by MRP, job details can be reviewed in the Jobs screen. On the Header tab you see a listing of job outputs, meaning the primary output item as well as any secondary outputs, such as bi-products or co-products. If the job is for a CTO, custom to order item, you see the customer and sales order line to which the jobs is linked. You can enter freeform notes that flow through to the job traveler. Documents and other files linked to the customer and job line items are linked to the job if flagged for automatic job linking. You can also make entries to up to six user-defined fields.

Job Status - The job Status value progressively changes as follows. When the job is initially created, it is given a status of 'NEW'. When the job is released to production, the status changes to 'RELEASED'. When the expected job quantity is fully completed, the status changes to 'FINISHED'. After a final review, you close the job and its status changes to 'CLOSED'.

Routing Tab - The job routing processes are maintained in the Routing tab. All these details are initially copied from the primary output item's bill of material, but can be edited, if needed here in the job without affecting the originating bill of material.

Details Tab - Job components are maintained in the Job Details tab. All these details are initially copied from the primary output item's bill of material, but can be edited, if needed here in the job without affecting the originating bill of material.


Job Processes

Job Issues - Materials, components, and subassemblies are issued to jobs in the Job Issues screen. The Pre-Fill button can be used to issue single location items in a batch process. Items with lot or serial numbers are selected in the lower grid. Two issuing methods are available. You can print an issue list, which is used to gather stock, and then you can record the results in the screen. The other method is to issue items on the screen first, then print a dispatch list, which is used to gather the stock.

Job Labor - Job labor transactions are entered in the Job Labor screen. Two labor types are available - standard hours and actual hours. Many processes are short and simple such that collecting actual hours is not worth the effort involved. These processes can flagged for standard hours, in which case only completion quantities are entered against each job sequence and the program applies standard labor hours to the job. Job sequences can be flagged for actual hours, in which case start and stop times are entered to calculate the actual hours that get charged to the job. The Hours Calculator simulates a time clock. Start times automatically default to the shift start time or the end time of the worker's previous transaction. Break times can be defined against shifts and can be automatically deducted from actual labor hours.

Job Subcontracting - During the course of the job, it is common to send parts our for subcontract services such as plating, painting, and heat-treating. POs for outside services are generated in the Job Subcontracting screen. You simply select the Convert checkbox against subcontract job sequences, then click the Convert button to generate the PO.

Job Receipts - Finished items are received to stock in the Job Receipts screen. Job labor, subcontract, and overhead costs are absorbed into the cost of the finished item. Lot or serial numbers must be entered, if required for this manufactured item. Item labels are printed as needed and can optionally include job header information. The finished items are received to inventory, after which they can be picked for shipment to customers or issued to other jobs.

Job Close - Jobs are formally closed here in the Job Control Panel screen. If there is any variance between input and output costs, a balancing entry is made to your WIP adjustments account. This keeps the work in process account perpetually in balance without need for reconciliation or job entry adjustments.

Job Costing - When a job is generated for an item, an estimated job cost gets calculated. This informs you what the job should cost based on the job's routing and component specifications and current work center rates. Actual job costs are accumulated as you issue materials, enter job labor, and send items out for subcontract services. As job labor gets updated, work center rates for setup, direct labor, and manufacturing overhead get applied to setup and labor hours. In the Job Defaults screen you can select your preference on how job receipts are costed. You can receive items to stock at estimated job cost, which functions like a standard cost, or at actual job cost. Jobs are received to inventory in the Job Receipts screen. The receipt cost updates the item's inventory cost, which is an average cost that flows through to cost of goods sold when you ultimately pick, ship, and invoice the item.


Tracking & Reporting

Job Schedule - The master job schedule is displayed in the Job Schedule screen. You can track late jobs and you can use the on time ratio to track jobs that are not finished yet, but are running behind schedule.

Job Inquiry - In the Job Inquiry screen you can track estimated and actual jobs costs in summary mode or by detailed transactions.

Data Views - An array of data views enables you to filter and sort your data a variety of ways with the ability to create a library of your own custom formats. The Closed Job Cost Summary data view compares actual versus estimated costs. The Closed Job Performance data view compares actual cycle times with standard cycle times. The Work Center Performance data view compares actual versus estimated hours.

Reports - Reports include the Job Cost report, which compares estimated versus actual job costs, and the WIP Value report, which provides a detail listing of the accumulated job costs that comprise your work in process account.