Job Processing

+ Transcript

Jobs are generated by MRP based on manufactured item settings to create a coordinated master schedule. Shop control is used to execute the master schedule so that jobs are completed on time.

In this presentation, we cover job processing - job issues, job labor, job subcontracting, job receipts, job closing, and job costing.

After jobs are generated by MRP, job details can be reviewed in the Jobs screen.

Here on the Header tab you see a listing of job outputs, meaning the primary output item and any secondary outputs, such as bi-products or co-products.

If the job is for a CTO, custom to order item, you see the customer and sales order line to which the jobs is linked.

On this sub-tab you can enter freeform notes that flow through to the job traveler.

When the job is initially created, it is given a status of 'NEW'. When the job is released to the shop floor, the status changes to 'RELEASED'. When the expected job quantity is fully completed, the status changes to 'FINISHED'. After a final review, you close the job and its status changes to 'CLOSED'.

Here on this tab, documents and other filed linked to the customer and job line items are linked to the job if flagged for automatic job linking. You can also make entries to up to six user-defined fields.

The job routing processes are maintained in the Routing tab. All these details are initially copied from the primary output item's bill of material, but can be edited, if needed here in the job without affecting the originating bill of material.

Job components are maintained in the Job Details tab. All these details are initially copied from the primary output item's bill of material, but can be edited, if needed here in the job without affecting the originating bill of material.

Materials, components, and subassemblies are issues to jobs in the Job Issues screen.

The Pre-Fill button can be used to issue single location items in a batch process. Items with lot or serial numbers are selected down here in the lower grid.

Two issuing methods are available. You can print an Issue List like you see here, which is used to gather stock, and then you can record the results in the screen.

The other method is to issue items on the screen first, then print a dispatch list like you see here, which is used to gather the stock.

Job labor transactions are entered in the Job Labor screen.

Two labor types are available - standard hours and actual hours.

Many processes are short and simple such that collecting actual hours is not worth the effort involved. These processes can flagged for standard hours, in which case only completion quantities are entered against each job sequence and the program applies standard labor hours to the job.

Job sequences can be flagged for actual hours, in which case start and stop times are entered to calculate the actual hours that get charged to the job. Here we are looking at the Hours Calculator, which simulates a time clock. Start times automatically default to the shift start time or the end time of the worker's previous transaction. Break times can be defined against shifts and can be automatically deducted from actual labor hours.

When expected quantities are completed, the sequence automatically closes. You can also close a sequence short if less than the expected quantity was completed due to scrapped parts.

During the course of the job, it is common to send parts our for subcontract services such as plating, painting, and heat treating. POs for outside services are generated in the Job Subcontracting screen.

You simply select the Convert checkbox against subcontract job sequences, then click the Convert button to generate the PO.

Here we are looking at the printed PO that accompanies the parts to the subcontract supplier.

Finished items are received to stock in the Job Receipts screen.

Job labor, subcontract, and overhead costs are absorbed into the cost of the finished item. Lot or serial numbers must be entered, if required for this manufactured item. Once the item is in inventory, it can be picked for shipment to customers or issued to other jobs.

Item labels are printed as needed and can optionally include job header information.

Jobs are formally closed here in the Job Control Panel.

If there is any variance between input and output costs, a balancing entry is made to your WIP Adjustments account. This keeps the Work in Process account perpetually in balance without need for reconciliation or job entry adjustments.

When a job is generated for an item, an estimated job cost gets calculated. This informs you what the job should cost based on the job's routing and component specifications and current work center rates.

Actual job costs are accumulated as you issue materials, enter job labor, and send items out for subcontract services.

As job labor gets updated, work center rates for setup, direct labor, and manufacturing overhead get applied to setup and labor hours.

Here in the Job Defaults screen, you can select your preference on how job receipts are costed. You can receive items to stock at estimated job cost, which functions like a standard cost, or at actual job cost.

Jobs are received to stock here in the Job Receipts screen. The receipt cost updates the item's inventory cost, which is an average cost that is the cost that flows through to cost of goods sold when you ultimately pick, ship, and invoice the item.

The master job schedule is displayed here in the Job Schedule screen. You can track late jobs and you can use the OnTime ratio to track jobs that are not finished yet, but are running behind schedule.

Here in the Job Inquiry, you can track estimated and actual jobs costs, in summary mode or by detailed transactions.

An array of data views enables you to filter and sort your data a variety of ways with the ability to create a library of your own custom formats.

Here we are looking at the Closed Job Cost Summary data view, which compares actual versus estimated costs.

Here we are looking at the Closed Job Performance data view, which compares actual cycle times with standard cycle times.

And here we are looking at the Work Center Performance data view, which compares actual versus estimated hours.

Here we are looking at the Job Reports menu.

Here we are looking at the Job Cost report, which compares estimated versus actual job costs.

And here we are looking at the WIP value report, which provides a detail listing of the accumulated job costs that comprise your Work in Process account.

As you have seen, DBA provides a complete set of job processing screens that help you manage work in process. These screens are designed for real time processing so that jobs can be tracked on the screen without having to walk out to the shop to investigate the status of jobs in progress.