Updating Your Accounting System

+ Transcript


A major benefit of DBA Manufacturing is that it can be used with your existing accounting system or the accounting package of your choice. This means that you do not have to undergo an accounting conversion to use DBA, which greatly simplifies system implementation. It also frees you to use whatever accounting system best suits your payroll and financial processing and reporting requirements.

DBA handles the manufacturing side of your business, including all accounting issues related to inventory, work in process, and product costing. When it comes to financial processes - receivables, payables, banking, payroll, and financial reporting - our Financial Transfer enables you to freely use a mainstream small business accounting package or DBA can be used to update a corporate ERP system.

Here we are looking at the Financial Transfer menu. Only three data transfers are made to update your accounting system.

AR Voucher Transfer

Order entry, shipping, and invoicing are handled by DBA because those processes directly interact with manufacturing.

Here in the AR Voucher Transfer screen, customer invoices are condensed into a one-line voucher format and are exported to your accounting system for receivables processing.

AP Voucher Transfer

Manufacturing related supplier invoices are entered and matched with POs in DBA.

Here in the AP Voucher Transfer screen, those invoices are condensed into a one-line voucher format and are exported to your accounting system for payables processing.

GL Summary Transfer

At period end GL account totals are cross-referenced and transferred to corresponding accounts in your accounting system.

This updates your general ledger to reflect all the activities of the manufacturing system.

Data Transfer

These three data transfers are made by CSV file, which is a file format that is universally supported by virtually all data import utilities. And if your accounting system does not have data import capability, the condensed format and summary totals enable vouchers and period end account totals to easily be entered manually.

Self-Contained System

Instead of mixing and sharing different functions with an outside system, DBA remains a fully self-contained system. DBA handles all inventory processes, including sales orders and purchasing, which minimizes data synchronization issues, and all data transfer is in a one-way direction, which eliminates version synchronization issues.

An additional benefit of using DBA is that your accounting system no longer handles any inventory related processes such as sales orders and purchasing. So if you are paying for a higher end version such as QuickBooks Enterprise in order to get advanced inventory or pricing functions, you can save money on update costs and annual fees by using the Pro or Premier edition instead.


Whatever software you use to pay your bills, collect money, make bank transactions, pay your employees, and report financial performance has nothing to do with your manufacturing efficiency. DBA focuses on the manufacturing side of your business where all your efficiency gains are realized, and frees you to continue using your existing accounting system or to choose an accounting system that best suits your needs.