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Financial Transfer

DBA runs the manufacturing side of your business. Your accounting system will continue running the financial side of your business - meaning receivables, payables, banking, payroll, and overall general ledger. DBA updates your accounting system with daily AR and AP vouchers and period end GL account totals to reflect the activities of the manufacturing system.

General Ledger

Chart of Accounts - DBA has its own general ledger, which gives you a true manufacturing accounting system that tracks inventory, work in process, sales, cost of goods sold, and taxation. The general ledger is all set up for you with a standard chart of accounts and account assignments. You simply cross-reference approximately 15 accounts with those in your chart of accounts and add your own sales and COGS accounts as needed.

Account Assignments - A big benefit of the DBA accounting design is that your operational people are never exposed to accounting decisions. All account posting setup is done in advance within the Account Assignments screen, under the control of your accounting department. Your non-accounting people can freely add items, customers, and suppliers, and enter sales orders, jobs, and purchase orders without ever having to specify GL accounts. All the standard inventory, sales, jobs, and purchasing account assignments are already set up for you. The only setup required on your part is to specify your sales and cost of goods sold accounts.

Financial Transfers

AR Invoice Transfer - The AR Invoice Transfer screen is used to transfer each day's invoices and new customer records to your accounting system for receivables processing. Invoices are transferred in a voucher format that includes complete header detail, but only a single line for the invoice total amount. The sole purpose of the voucher is to create a receivable record in your accounting system for tracking and payment processing. The line item details are stored in the DBA invoice for reporting and audit trail purposes. The Output button is used to generate a spreadsheet or text file that is imported or entered into your accounting system as a set of one-line invoices.

PO Invoice Transfer - The PO Invoice Transfer screen is used to transfer each day's PO invoices and new supplier records to your accounting system for payables processing. PO invoices are transferred in a voucher format that includes complete header detail, but only a single line for the invoice total amount. The sole purpose of the voucher is to create a payable record in your accounting system for tracking and payment processing. The line item details are stored in the DBA invoice for reporting and audit trail purposes. The Output button is used to generate a spreadsheet or text file that is imported or entered into your accounting system as a set of one-line supplier bills.

GL Transfer - The GL transactions in DBA are summarized into a single debit and credit amount per account for transfer to your accounting system through the GL Transfer screen. This transfer is normally made at period end to update your accounting system's general ledger to reflect the activities of the manufacturing system. In the main grid, each account has a debit and credit total that represents the summarized total for all transactions within the period. It is not necessary to transfer transaction detail because all the detail is stored in the DBA general ledger and provides a complete audit trail. The Output button is used to generate a spreadsheet or text file that is imported or entered into your accounting system as a batch journal entry.


Tax Reporting

Tax Reporting - AR and AP vouchers do not include any taxation detail. This is because DBA has its own tax system that calculates and tracks sales and purchase taxes. An array of taxation reports and data views is available. When the time comes to pay your tax liability, this reporting is used to get a summary or detail breakdown of sales and purchase taxes by tax code or tax authority, with a complete audit trail at the invoice level. You use this information to prepare your tax filing forms and to create a payable in your accounting system to your tax agency, debited against your sales tax liability account.