System Overview

+ Transcript


DBA Manufacturing is a different type of ERP system, one that is designed and priced for small business. DBA runs the manufacturing side of your business and updates your accounting system, which continues to be used for all financial processes.

DBA provides a set of essential processes that can dramatically boost your manufacturing efficiency, which is your ability to fulfill customer orders quickly and reliably using the least amount of inventory and WIP.

Most small businesses operate with a light manufacturing system and rely on manual planning and expediting. Assembly builds and POs are created by hand from shortage reports, BOM explosions, and other workarounds. Inventory is commonly plagued by chronic shortages and over-stocking and precious time gets squandered expediting jobs, investigating problems, and putting out fires.

Total Control

DBA replaces manual planning and expediting with its "Total Control" process workflow. With total control you always know when you can ship, when and what to make and buy, what to do next on the shop floor, and what it costs to make your products.

Bill of Manufacturing

Our flexible bill of manufacturing enables DBA to be used for making any type of standard or custom product. On this screen you define the subassemblies, raw materials, and purchased components that comprise the parent item.

On this screen you define the routing sequences that are performed to make the product. All the process details entered here flow through to the job traveler.

The routing also handles subcontract service processes done by outside suppliers, such as painting, plating, and heat treating. Subcontract POs are automatically generated as needed during the course of jobs.

The bill of manufacturing includes revisions, routing sequences, components, multiple outputs, and attached documents and web links.


DBA handles all inventory-related processes, including sales orders, purchase orders, and jobs, so that it is a closed-loop system without any need for stock transfers or part number synchronization with an outside system.

Inventory processes include PO receipts, job issues, job receipts, order picking, stock counts, stock transfer, and lot and serial control.

Custom Manufacturing

DBA is ideally suited for custom manufacturing. During quote entry you can generate a one-off item and bill of manufacturing. The BOM can either be copied from a model BOM and then modified, or it can be generated from scratch.

After the one-off BOM details are completed, a markup can be applied to the rolled up cost to establish a selling price that is furnished to the customer.

The quote is then converted into a firm sales order and automatically receives a target shipping date.


MRP is a core workflow process that applies to all company types, including custom manufacturing.

MRP is driven by common sense item settings - Lead Days, Job Days, Reorder Point, and Minimum Order - that reflect your planning objectives.

Each item is given an order policy, which can be to order or to stock using a reorder point calculated from a monthly forecast and the item's Replenish Time. The Minimum Order is calculated from a Supply Days target and the Monthly Forecast. Order policies enable you to plan a strategic inventory for reducing times to shipment while keeping inventory to a minimum.

MRP establishes target shipping dates and generates jobs and POs within a coordinated master schedule where all supply dates are aligned with dependent demand dates.

Jobs for subassembly items are generated level-by-level as needed.

Purchasing is greatly facilitated by MRP, which provides complete visibility and editing of suppliers and purchase prices so that all PO details can be finalized prior to PO conversion.

Shop Control

Shop control is used to execute the master schedule so that required dates are met and customer orders are shipped on time.

The master schedule is automatically adjusted when jobs are released to production as material becomes available from inbound POs, lower-level job receipts, and stock on hand.

All job details, including labor, subcontract specifications, and materials are printed on the job traveler, which can be customized as needed for the benefit of production personnel.

Web link and other documents can be automatically linked to jobs to comply with ISO-9000 and other documentation requirements.

Jobs are prioritized out on the shop floor relative to their required dates. Sequences associated with jobs that are running late automatically move to the front of work center queues without any need for manual expediting.

Materials are issued to jobs in real time as sequences are started. This way you always know what's on hand, which facilitates job release and stock counts.

Job labor is updated as job sequences are completed to provide real time job tracking, which updates job priorities and work center queues. Standard hours can be updated in a couple of clicks or you can enter actual labor hours recorded on job travelers.

Finished items are received to inventory so that they are available for shipment to customers or issuing to higher-level jobs. The Unit Cost reflects all job costs, including labor, overhead, and subcontract services, and flows through to inventory value and cost of goods soId.

Product Costing

DBA includes its own WIP accounting system and general ledger with a standard chart of accounts that is optimized for a manufacturing business.

Calculated shop rates for labor and manufacturing overhead are applied to job costs and get absorbed into item inventory costs and cost of goods sold.

You know exactly what it costs to make your products and you never make period end adjustments to inventory or cost of goods sold.

Financial Transfer

With DBA you continue to use your existing accounting system for all financial processes, including receivables, payables, banking, payroll, and financial reporting.

Our three financial transfers include daily voucher style invoices for receivables and payables processing and period end account totals to reflect the activities of the manufacturing system.

DBA is a fully self-contained system where data transfer is made in a one-way direction - from DBA to your financial accounting system. Our three financial transfers are made by CSV file, which is a universal data transfer format supported by all data import utilities. This transfer method enables DBA to work with any outside accounting system without any need for database linking or version synchronization.

International Solution

DBA is the ideal manufacturing solution for small business, no matter where you may be located.

DBA is used in a long list of countries worldwide and accommodates local accounting systems, multi-currency invoicing, and VAT/GST style taxation.

Startup Wizard

Our Startup Wizard provides videos and documentation that guide you through a set of sequential setup and rehearsal tasks leading up to system startup day.

If you have a question within a given task, you can submit a support ticket and we will help you complete the task properly.

By the time you get to startup day, your system will be properly set up and users fully trained for live operations.

Sales Model

You can learn more about DBA with our web-based sales resources, which include video presentations, a free demo system, FAQs, and our "Ask DBA" service for submitting product questions to our support staff.

DBA is the only manufacturing software package with a 180 day return policy. If for any reason you feel DBA is not for you, return the software within 180 days and we will send you a full refund of all monies paid.

Small Business Experts

Our company has specialized in providing manufacturing solutions for small business since 1992 and prior to that we ran our own family manufacturing business. Our product design and system startup methodology have been refined over many years of experience working with thousands of small companies worldwide.

So if you are under-performing with manual planning and expediting and the lack of control in your light manufacturing system and wish to take your company to a new level of efficiency, why not get started with DBA today?