9. AP Voucher Transfer

+ Transcript

Whenever a set of PO invoices have been entered, they are transferred to your accounting system in a condensed, voucher style format for payables processing. This is done in the AP Voucher Transfer screen, here on the financial Transfer menu.

All PO invoices that have not yet been transferred are listed in the grid. The voucher format includes header detail and the invoice total amount. Click the Output button. On this screen, click the Export option. Select the Export to CSV option. Click Save to save the export file. Answer yes to this prompt to flag the vouchers as transferred.

The export file can now be imported into your accounting system so that the voucher header and total amount are listed in your accounts payable for tracking and payment.

In summary, the objective of this process is to transfer AP vouchers immediately after PO invoices are entered so that invoice header detail and total amounts are listed in your accounting system for payable processing.